Undersecretaries Associate Secretaries Agency and Services Manager Regional Owners Educational Institutions Section Superintendents Open Basic and Secondary Education Heads Others Anxious

1. The section of Education (DepEd) challenges the enclosed specifications throughout the transport of students’ Faculty registers, which establishes regular procedures and methodologies regarding the ask, and release of learners’ type 137 (long-lasting track record) and Form 138 (document cards) in total open institutions all over the country.

2. This rules aims to ensure the clean and successful asking for and publishing of learners’ faculty record without inconveniencing the students and mom and dad.

3. All DepEd purchases and other associated issuances, foibles, and procedures, which are contradictory in this coverage, tends to be hereby repealed, rescinded, or changed accordingly.



I. Reason

There are 2 fundamental faculty reports that visually show the learner’s visibility and academic and extra-curricular rankings: Form 137, referred to as everlasting track record, containing the learner’s shape and historic educational report, and Form 138 and also the Report Card which shows the academic results of a learner in specific class spring. DepEd Arrange Number 8, s. 2015, the class room test coverage, furnished the principles on the expertise are involved in techniques 137 and 138.

Type 138 is released to score 1 to 10 learners every grading stage while marks 11 to 12 will receive it every conclusion term. After the school annum, kind 138 try a required file for a learner enroll to a higher quality stage while it furthermore suggests the learner’s marketing updates. On the other hand, university government obtain the making of kind 137 of score 1 to 12 students who send to a new class or changeover from simple to supplementary.

Through the absence of conclusive methods, the whole process of asking for and issuing of recognized class reports of learners ranges per school. This policy shall decide the steps are implemented because class in controlling the learner’s faculty information whenever learners join, transport colleges, and ask for pertinent information for other pertinent applications.

Two. Scope for the Coverage

This purchase will create standard systems and methodologies inside demand and discharge of learners’ Form 137 (Permanent tape) and version 138 (review credit) in every classes and colleges department organizations (SDOs) nationwide.

III. Definition of Terms And Conditions

  1. Form 137 (Permanent tape) – long-term class learner history revealing the famous educational and co-curricular tape belonging to the learner
  2. Version 138 (Report Card) – data revealing the scholastic show of a learner in a given class annum
  3. Acquiring class – the institution seeking for that long-lasting files of a transferring student
  4. Coming class – the school releasing the permanent registers of a transferring student

IV. Insurance Policy Statement

The division hereby build the standard processes and methods in requesting and releasing of learner’s college files. This system adheres to the DepEd’s experience, goal and core beliefs and signs up for the axioms of:

a. Free, top quality basic education;

b. Transparency and accountability;

c. access and regular discharge of learners’ school records; and

d. protection and confidentiality of learners’ information.

Advice on Learner’s University Records

This coverage details the standard standards from inside the send of learners’ school information. This plan knowledge the functions in asking for the permanent school registers (Form 137) for an effective transfer of files without inconveniencing the parents or the students.

To be sure the successful release and shift of students’ faculty lists, the following will probably be noticed:

a. The transport of files of learners must made simple and quick without encumbering the learners and mother. However, this absolutely will not undermine the confidentiality and safety of faculty files.

b. obtaining schooling shall protect all long-lasting information (version 137) of most incoming learners ahead of the ending of basic grading duration. For transferred-in learners throughout the college 12 months, pass of documents shall be anchored thirty days (30) from the first-day of class work.

c. students and/or their particular folks or parent commonly able to hand-carry the long lasting data (kind 137) into the obtaining class.

d. In the event of unavailability of Form 137 as a result circumstance beyond our control, the document on marketing promotions (University kind 5) can be employed as replacement, you’ll find within Schools section Office (SDO).

elizabeth. The student Help and advice System (LIS) shall be employed as program when you look at the demand and launch of learner university information; hence the transaction shall totally generally be within the acquiring and coming universities just.


Listed here steps need to be adopted to facilitate the demand and launch process:

A. School-to-School Pass of Form 137

The majority of transaction on shift of learner’s faculty history normally take place during enrolment time period and following your beginning of courses. To improve the sleek and rapid pass of reports, the flowchart below explains the process of inquire and launch of students’ Form 137between the obtaining university and originating university;

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